Gallery View

Similar to Result set View, Gallery View lists records returned by a search; retrieved from a saved search; newly created; following the import of records, and so on. In fact, the same set of records display in both Views.

Gallery View is displayed / hidden by selecting its button in the top Toolbar. This View displays thumbnail images from the listed records. A frame displays for every record listed with a thumbnail for an image linked to the record, along with some record data (the record number by default):

A useful combination of Views is Gallery View alongside Record details View: the current record The record currently displayed in Record details View or highlighted (with a solid grey background) in Result set View or Gallery View for instance. is always the same in each View, so as you move from one record to another in Gallery View (by clicking a record or using the Record navigation buttons in the top Toolbar), all available details for the current record will display in Record details View.

Note: Gallery View cannot be detached from the main Axiell Collections Window.

Navigate records in Gallery View

There are several ways to navigate records listed in Gallery View:

Use the navigation buttons in the top Toolbar to select the first, previous, next or last record:
Alternatively:
- With the cursor over Gallery View, scroll through the list with your mouse scroll wheel (or equivalent slider); or
- Click the vertical scroll bar on the right of the View window and drag up / down; or
- Select a record and use your keyboard Up / Down keys.

Tip: Gallery View and Result set View scroll independently of each other.

Unlike Result set View, which can display records as either a scrollable list or in pages, Gallery View only displays paginated results:

Each page holds a maximum of 40 records. Select a page number to move to the page or use the navigation buttons (these perform the same function, and share the same keyboard shortcuts, as the buttons in the top Toolbar):

Record	Keyboard shortcut	Description
First	CTRL+F6	Move to the first record in the current list of records (the first page of results).
Previous	F6	Move to the previous record.
Next	F5	Move to the next record.
Last	CTRL+F5	Move to the last record in the current list of records (the last page of results).

Note: When the Mark all records button in the Gallery View toolbar is selected, every record on every page is marked. not just this on the current page.

The Gallery View toolbar

The Gallery View toolbar sits below the top Toolbar and contains functions for processing and interacting with records listed in this View:

Gallery View toolbar

Notes

Some of these functions may not be available in your system, or you may not be authorized to use them (speak to your Application Administrator if you require access to these functions).
Some options will be inactive until one or more records are marked (checked).

Option	Icon	Details
Search		Perform a simple search in the current data source The management of a collection can involve a vast amount of information about objects / items / books, people and organizations, events, administration and more. This information is stored as records in data sources. Each data source stores a specific type of information: details about collection items, people, events, loans, and so on.. Details The Search pop-up includes a drop list with names of fields in the current data source. Select a field name to search that field: some entries in the list allow you to search several fields simultaneously (explained below). If the list includes <Simple search> (as above), select this option to search for a value across multiple indexed fields simultaneously. To run a Simple search: Select a field name from the drop list or select <Simple search>: Select a field name Click the arrow in the first search field to display a drop list of fields. Either: Scroll through the list and select a field: When the mouse cursor hovers over a field name in the drop list, one or more field tags A field tag is a unique two character identifier for a field. will display (`l1` in the example above): these are the field codes for fields that will be searched for your search term. -OR- Start keying the name of a field in the text box to filter the drop list and hit ENTER to select the field with the blue highlight or select a field in the drop list: In this case when the mouse cursor hovers over a field name multiple field tags display (`fr`, `Ti`, `PB`, `CB`): all of these fields will be searched for your search term. Select <Simple search> to search across multiple fields If the drop list includes <Simple search> (or <Search>), select this option to search across multiple fields simultaneously. When the cursor hovers over <Simple search>, a tooltip will display the field tags A field tag is a unique two character identifier for a field. for all fields that will be searched: Enter your search term in the second search field. In this example a search will be performed in the title field for the: Any records that contain the anywhere in the title field will be returned by this search. The `` wildcard character can be used to truncate a search term. For example, a search for th in the title field will return any records that contain words beginning with th anywhere in the field: Hit ENTER or click the magnifying glass beside the search fields. Records returned by your search will be listed in Gallery View, replacing any records that were already listed. Records listed in Result set View and Gallery View are always the same: searching in either View will result in the same records displaying in both Views. More advanced searches: Select the Search icon in the top Toolbar to perform a more advanced search in the current data source The management of a collection can involve a vast amount of information about objects / items / books, people and organizations, events, administration and more. This information is stored as records in data sources. Each data source stores a specific type of information: details about collection items, people, events, loans, and so on.. Select Search in the Main menu to select a different data source in which to perform a search. Everything you need to know about searching in Axiell Collections (including how to use wildcards) can be found here.
Mark all records		Add a tick to the checkbox in all frames (across all pages). Marked records can then be stored as a record group (aka a Write set) or printed. Marking a record in Gallery View marks it in Result set View and Record details View.
Clear all marks		Remove the tick from all checkboxes in all frames (across all pages).
Toggle marks		Select this option to toggle the checkbox mark from marked to unmarked and vice versa for all records listed in both Result set View and Gallery View.
Write set		Save records currently listed in Result set View (and Gallery View) as a group. It is possible to save all records listed or just marked records. If records currently listed were returned by a search, the search term(s) used to generate the record set can be saved, and the search subsequently re-run. See Group records: Write set & Manage saved searches for details.
Manage saved searches		Restore a group of records saved with Write set or re-run the search that generated the group of records saved with Write set. Depending on your system, it may be possible to schedule a saved search (a Write-set) to run automatically and print or email the result of the search. See Group records: Write set & Manage saved searches for details.
Settings		Specify the size of image thumbnails in Gallery View. Five relative sizes are available: Any change you make is associated with your user account and recalled by Collections whenever you log in. Number of thumbnails By default, only one thumbnail is shown per record in both Result set View and Gallery View. Both Views include an option to set the maximum number of thumbnails to display per record2. As you can see, the number is set independently for each View: If a preferred image has been specified, it will display first. Reset: restore defaults A default thumbnail size is specified for your system and you can always restore this default setting by selecting Reset. A message will ask you to confirm the reset: Tip: An option in the Main menu enables you to restore ALL settings you have changed across Collections back to their default. The Reset option in the Gallery View settings box only affects this View's settings.